Job posting: SWF Colorado Office Seeking Administrative Assistant

Friday, April 22, 2016

Secure World Foundation is seeking a proactive, detail-oriented professional to join our team as a full-time Administrative Assistant in our headquarters in Broomfield, CO.

Experience in bookkeeping, accounts/payable, payroll processing, and human resources and administrative support duties is highly desirable. Some travel is required.

Essential Duties and Job Functions, including, but not limited to:

ACCOUNTING SUPPORT

• Reconciling monthly credit card statement and processes payment.
• Retrieving foreign conversion rates for specific periods and converting all invoices and expense reports from foreign currency to U.S. dollar
• Preparing monthly bank statement reconciliations and reviews for any coding errors.
• Preparing support documents for monthly, mid-year, and annual financial reporting.
• Regular reporting to the Operations Director on spending and budget status.

HUMAN RESOURCES

• Payroll processing
• Coordination and support for HR – new hires, annual reviews, etc.
• Coordination and support for benefits and insurance renewals

ADMINISTRATION

• Updating and maintaining the shared database of contacts.
• Backup for arranging weekly staff meeting, recording minutes and distributing weekly report to President and staff.
• Office management

Preferred Background and Qualifications include:

• Bachelor’s Degree in Business or Accounting
• 5 to 8 years of experience working with an organization in an accounting or administrative capacity.
• Excellent computer skills, including proficiency in Quickbooks, ADP, Microsoft Office products, and experience with electronic collaboration tools.
• Strong financial and auditing skills
• Honest, strong sense of accountability
• Experience working as a member of a diverse, geographically scattered team.
• Strong organizational skills and attention to detail.
• Strong interpersonal skills, a flexible attitude, and ability to work autonomously with minimal supervision.
• Interest in SWF initiatives and goals.
• Professional experience living and working in more than one culture is a plus.
• Ability to perform professionally in English is required and skill in at least one additional language is highly desirable.

Qualified candidates, please send a cover letter, your resume outlining your work experience, education, and computer skills, and a brief writing sample explaining your interest in SWF’s initiatives to jobs@swfound.org. Title the subject line of your email: Admin Assistant Position. No phone calls, please.